Activity Calendar
The calendar shows your agency's scheduled activities: trainings, meetings, drills, community events, and more. From it you can see what's coming, sign up or respond to an invitation, and check in when you arrive.
Opening the Calendar
- Select Activities in the left sidebar
- The Calendar tab opens on the current month
The page's other tabs are Activity List (a time-ordered list with tiles for Upcoming, In progress, Past 12 months, and Cancelled, and filters for status, category, visibility, and dates) and Service Log (see My Activities).
You can also select Calendar at the top of your dashboard.
You see Team Event activities (open to every member), and Invite Only activities only if you were invited. A lock icon marks Invite Only activities. Everyone can open this page. Creating or editing activities needs Create activities or Edit activities; see Roles & Permissions.
Views
Use the buttons at the top to switch:
| View | Best for |
|---|---|
| Month | Overview of the month |
| Week | Weekly schedule with time slots |
| Day | One day, hour by hour |
Use the arrows to move forward or back, and Today to jump to the current date.
Reading the Calendar
- Each activity category has its own color
- A lock icon marks Invite Only activities
- Cancelled activities are shown differently from active ones
Filtering
Above the calendar, select category chips to show or hide types of activities. Status chips for Published (not yet ended and not canceled), Completed, and Cancelled do the same for status.
Activity Details
Select any activity to open its details:
| Section | Shows |
|---|---|
| When | Date and time |
| Where | Location, address, a virtual meeting link if there's one, and coordinates you can copy |
| Check-in | How check-in works (QR code, By hand, or QR code or by hand), participant limit, and whether public attendees may check in |
| Attending | How many people are signed up and how many have checked in |
| Details and Notes | Description and any notes from the organizer |
If you've added your address to your profile, you also see your distance and drive time.
Signing Up and Responding
Team Events
Open the activity and select Sign up. You're added to the list. You can also sign up from Ready to check in on your Service Log.
When You're Assigned or Invited
You'll get a notification and the activity appears on your calendar. Open it and choose:
| Button | Meaning |
|---|---|
| Going | You'll be there |
| Maybe | Not sure yet |
| Not going | You can't make it. RAM asks you to confirm |
The button you chose stays highlighted, and you can change it later.
Checking In
How you check in depends on the activity's check-in method.
| Method | How you check in |
|---|---|
| QR code | Scan the QR code the organizer displays at the location |
| By hand | Select Check me in on the activity |
| QR code or by hand | Either one works |
On a by-hand activity:
- Open the activity (from the calendar, or from Ready to check in on your Service Log)
- Select Check me in when you arrive
- Select Check me out when you leave
On a QR code activity: scan the code at the location. If you select Check in on a QR-only activity, RAM tells you a QR scan is required.
Check-in opens a set number of hours before the activity starts (your agency chooses; 24 hours unless changed) and closes when it ends. If it isn't open yet, RAM tells you when it will be.
An organizer can also check you in, or record a check-in you missed, from the activity's Sign-in sheet. You can't be checked in for a time when you're already checked in somewhere else.
When you check out, your end time and duration are recorded and the hours land in your Service Log. If your location is shared, check-in also records where you were and your distance from the activity.
Notifications
You're notified when you're invited to an activity and when one you're attending is updated or canceled. Email delivery follows your preferences under My Acct. Settings. See Account Settings.
Calendar Subscription
To see your agency's activities in Google Calendar, Outlook, or Apple Calendar, set up the calendar subscription under My Acct. Settings, in Calendar Integration. See Account Settings.
Time Zones
Set your Timezone in My Acct. Settings. Where you haven't set one, times follow your browser's time zone. If a time looks off, check that setting first. (Your agency's own timezone only affects when scheduled emails go out.)
Common Questions
I don't see an activity I was told about
It may be Invite Only and you haven't been invited, or it may fall outside the dates showing. Ask the organizer.
I missed the check-in window
Ask an administrator. They can check you in from the sign-in sheet, or add the entry for you.
Can I log time for a past activity?
Yes. Use Log activity, then the From Scheduled Activity tab for activities you were invited to, or Manual Entry. See My Activities.
How do I cancel my attendance?
Open the activity and choose Not going. If you've already checked in, check out first.