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Changelog

What's new and what's changed in Rescue Agency Manager. We follow Semantic Versioning — major.minor.patch with a -beta qualifier while we're in pre-1.0 production.

Each release includes notes for end users and, where relevant, for agency administrators. Historical changes from before this changelog was introduced are not catalogued here.

1.24.0-beta — July 21, 2026​

A dashboard-accuracy overhaul, storage-location and timezone fixes, and check-in cleanups. (Covers the 1.24.0–1.24.3 releases.)

Dashboard numbers you can trust​

  • Hour and deployment totals now count every activity, not just the 50 most recent. Service Hours, Training Hours, Deployments and their My Overview counterparts were adding up only the first page of activity logs, so Year-to-Date and Lifetime totals were badly undercounted on active agencies. They now come from a single server-side total.
  • "Upcoming Events" now works. The tile was stuck at 0 for everyone; it now shows how many agency events are scheduled in the coming weeks.
  • Certification counts corrected. "Active Certs" and the "Expiring (30/90 days)" tiles were inflated — they counted background checks as certifications and included people who had left the agency. They now count only current members' certifications.
  • "Service Hours" is now "Total Service Hours", with a tooltip explaining that Training Hours is already included in it (the two tiles are nested, not additive).
  • Fractional hours display correctly — "4.43 hours" was being rounded down to "4".

Dates follow your agency's timezone​

  • Days and months now roll over at midnight in your agency's timezone, not the server's. For a US Eastern agency this fixes certifications dropping out of "Active" four hours early each evening, and activity logged late on the last day of a month counting toward the next month. Set your timezone on the Agency Profile.

Storage Locations moved to the Assets menu​

  • Storage Locations is now its own page under Assets (facilities → areas → sections → bins) instead of living inside Agency Settings — it is operational data, not configuration. Old links redirect. See Asset Management.
  • Renaming a storage location now updates every asset stored there. Assets used to keep showing the old name after a rename.
  • New permission split: creating an asset no longer lets a member create storage facilities/areas/bins. Storage Locations has its own View and Edit permissions (existing access preserved). See Roles & Permissions.

Activity check-ins​

  • A forgotten check-out no longer blocks your later time entries. Checking in to a new activity now closes any session you left open on a previous one, releases it, and credits its time.
  • No more duplicate open check-ins on a single activity, and the Edit Times overlap error now names the conflicting check-in so an admin can find and clear it.

1.23.0-beta — July 21, 2026​

Event-calendar improvements, 24-hour time app-wide, new Archives permissions, and a faster app.

Event calendar​

  • Clicking a calendar slot pre-fills that date and time in the new-event form, instead of always opening at "now".
  • The map pin is now the location. A pin dropped at a trailhead or staging area is no longer mislabelled with the nearest house address; the address field is now "Nearest Address" and optional once a pin is placed. Coordinates have a copy button for pasting into a phone or car GPS.
  • Event coordinates now reach emails and Google Calendar, so notifications point at the exact pin rather than a re-geocoded address.
  • Dragging an event no longer shifts its time, and a failed drag snaps back instead of leaving the block in the wrong place.

Everywhere​

  • 24-hour time on every date/time picker. Prefilled times now display in 24-hour format immediately — incident forms, activity log, Edit Times, notification quiet-hours, and more.

For agency administrators​

  • Google Calendar disconnects are now detected and reported. A revoked connection used to sit unnoticed; a daily check now disables sync and alerts your admins by in-app, email and push.
  • New Archives permissions. The Deleted Members, Deleted/Archived Certifications and Archived Assets pages are now gated by their own permissions instead of being reachable by any member — and archived assets can now be restored to active inventory. See Roles & Permissions.

Behind the scenes​

  • A faster app. Removed a hidden per-request cost (a signed document URL was being generated on nearly every API call, adding seconds to large inventory lists), and the member edit page now loads in one round trip instead of two.

1.20.0-beta — July 8, 2026​

Kit contents during asset creation.

  • Add a kit's contents while creating it. Composite asset types — First Aid Kit, AED, Medical Bag, ALS/BLS Kit, Trauma Kit and Oxygen Kit — now let you fill in their contents (an AED's pads, battery and ready kit) right in the creation wizard, pre-filled from sensible defaults, instead of saving first and editing after.
  • "Subcomponents" is now "Contents" throughout — the section is Contents and each entry is an Item — plainer language for the field.

1.19.0-beta — July 3, 2026​

  • Sign in with Google. Members can log in with their Google account instead of a password. It is login-only — your Google email must already belong to a Rescue Agency Manager account; there is no self-signup.

1.18.0-beta — July 3, 2026​

  • Google Calendar sync. Agency admins can connect the agency to Google Calendar under Agency Settings → System → Integrations. Scheduled events and activities are then mirrored to a Google calendar of your choice in real time — a one-way push, with RAM remaining the source of truth — so your whole team can see the schedule in Google. Pick any calendar you can write to (for example a shared "Agency Events" calendar) as the target.

1.17.0-beta — July 2, 2026​

Log time you forgot, and correct recorded times.

  • Log time for past activities you missed. In My Activities → Add Activity, the "From Scheduled Activity" tab now lists completed activities you were invited to but never logged, so you can record forgotten time. It pre-fills from the event; you confirm your actual times and miles.
  • Editable check-in / check-out times on the Activity Sign-In Sheet, so managers can correct a mistimed entry.
  • New agency setting Backlog Window controls how far back members can log (default 30 days).

1.16.0-beta — July 1, 2026​

Smoother onboarding for new members.

  • No more copy-pasting a temporary password. Clicking the invitation or verification link now verifies the account, logs the new member in automatically, and prompts them to set their own password before they enter the app.
  • Clearer login errors. Logging in before verifying your email now says exactly that, instead of the misleading "Invalid credentials".

1.15.0-beta — June 30, 2026​

A major overhaul of scheduled activities and check-in/check-out. See the new Activity Sign-In Sheet & Check-In Management guide for the full workflow.

Check-in methods​

  • New "QR or Manual" method, now the default. Activities can use QR Code, Manual, or QR or Manual check-in. On Manual / QR or Manual activities, members tap Check Me In in the app; QR-only activities still require a scan.
  • Self check-in and check-out. Members get a Check Me In button at the top of an activity that becomes Check Me Out once they're on scene (Manual / QR or Manual only; hidden when the activity is completed).

Activity Sign-In Sheet (new tool)​

  • Run attendance from one screen. A renamed, expanded attendance page lets authorized members check people in per-person, check them out individually / in bulk / by force, and watch a live accountability (PAR) roster.
  • Manual Check-In, reworked. Check in several members at once (multi-select with checkboxes), check in agency members, external members, or walk-in public attendees, and set an editable check-in time to back-date someone who forgot.
  • No double check-ins. You can't check a member in for a time they were already checked in — the app blocks it and shows the conflict.

Safer activity lifecycle​

  • Activities won't complete while anyone's checked in. An ended activity stays Published until everyone has checked out (force a check-out for stragglers).
  • Extending the end time reopens a completed activity so members can RSVP and check in again.

For agency administrators​

  • New permission: Activities — Manage Check-In and Check-Out. Gates checking other members in/out and opening the Activity Sign-In Sheet. Granted by default to Agency Admin, Training Manager, and Operations Manager. See Roles & Permissions.

1.5.1-beta — May 13, 2026​

A cleanup-and-hardening pass on top of the 1.5.0-beta Roles release. Highlights below; see the Roles & Permissions guide for the current permission catalog.

Permission catalog changes​

  • Permissions retired. Ten orphan permissions — Membership — Promote Admin, Inventory — Audit, Inventory — Retire, Operations — Post-Incident Review, Alerts — View History, Docs — Publish, Docs — Archive, and all four Medical (Member) permissions — have been removed from the Roles page. Each was a name with no feature behind it; retiring them keeps the catalog honest. The Member Medical Manager role stays on the page as a placeholder for when that feature ships. Promoting an Agency Admin is done by assigning the locked Agency Admin role, not a separate permission. Asset retirement is the same action as Asset deletion — there is no separate retire workflow.
  • Permissions added. Docs — Download and Docs — Print let you split file access from in-app viewing. With Docs — View alone, a member can read the document in the in-app viewer but can't download or print; the buttons disappear and the server refuses the download endpoint. (Honest caveat: this is a casual-copy deterrent, not DRM — see the doc.)

Document viewer​

  • Watermarked PDF viewing. When a member opens a PDF agency document in the in-app viewer, the file is now streamed through a server that stamps the viewer's email, agency, and UTC timestamp diagonally across every page in semi-transparent gray. Any screenshot or printed copy carries the viewer's identity.

Behind-the-scenes hardening​

  • Backend now enforces permissions the front-end was already checking. Ten permissions — Operations — Delete, Alerts — Edit / Delete, Alert Devices — Create / Delete, Inventory — Create, Animal Medical — View / Create / Delete, and Inventory — View Compliance — used to be enforced only in the UI (the button was hidden if you lacked the permission, but the API call would have succeeded). The API now refuses the request for users without the right role.
  • Last-admin protection. RAM has always refused to demote the last Agency Admin, but two gaps slipped through: a member with the only admin role could still be deactivated, and the role-removal guard counted stale inactive-admin assignments. Both paths now correctly block — you'll always have at least one active admin.
  • Workspace layout fixes. The Incident Workspace and RescueOpsMap pages were rendering inside the global Dashboard navbar — the page's own header and sidebar appeared crammed inside the agency-wide chrome. Both pages now render at full size as designed. Kiosk Mode on an incident also now properly hides the global navbar.

1.5.0-beta — May 11, 2026​

A major access-control refresh: RAM now uses Roles to manage what members can see and do. Roles replace the old groups-and-permissions screen with a cleaner, agency-level workflow.

What's new for agency administrators​

  • Roles live under Agency Settings → Organization → Roles. Each agency starts with nine default roles — Agency Admin, Agency User (the starter role, automatically given to every member with view-only access to most of the app), Inventory Manager, Training Manager, Operations Manager, Membership Manager, Member Medical Manager, Animal Medical Manager, and Animal Manager — that bundle related permissions together so a real-world responsibility ("inventory lead", "training officer") is one click instead of a dozen checkboxes.
  • Customize your roles. Click any role row to expand it; you'll see every permission it grants, organized by module (Inventory, Operations, Activities, Membership, etc.). Toggle checkboxes to fine-tune what the role allows; hover any permission for a plain-English description of what it does. Changes auto-save.
  • Create your own roles. The Create Role button at the top of the page lets you build a custom role with your own name and description — useful for organization-specific responsibilities that don't fit the defaults.
  • Assign multiple roles to a member. A member can hold as many roles as you want — their access is the combined total of everything those roles grant. From the role row, click Assign, pick the members, and they have the new access immediately.
  • Agency Admin is special. Anyone assigned the Agency Admin role automatically becomes a full administrator of your agency — they have every permission, regardless of what other roles they're in. Removing the Agency Admin role demotes them. The role cannot be deleted, and we won't let you remove the last admin from your agency.

What's new for everyone​

  • Your profile shows your roles. The user profile modal has a new Access Roles card. Expand it to see every role you've been assigned; expand a role to see chips for each permission it grants. Hover any permission chip for a description of what it does. No-fuss visibility into "what can I do in RAM?".
  • A consistent loader. The Roles page now shows the branded RAM logo loader, matching the rest of the app.

Why we changed it​

The old system stored permissions on each user one at a time, with names like OPERATIONS_USER and INVENTORY_MANAGER that quietly bundled several different abilities behind a single flag. That made it impossible to grant "everything but checkout" or "audit view only" without engineering involvement. The new system breaks every ability into its own checkbox — things like Inventory — View, Inventory — Checkout, and Operations — Close — so you can build any access pattern by combining them inside a role. Roles are the day-to-day concept; the individual permissions are the building blocks underneath.

For full details on the new system, see the Roles & Permissions guide.

1.4.0-beta — May 10, 2026​

A large pass focused on Asset Management — a brand-new Compliance dashboard, a universal Log Book on every asset, a redesigned Inventory page, and a lighter, more consistent UI across activities and certifications.

Asset Management​

  • Compliance dashboard. New page under Assets → Compliance with five KPI cards (Overdue / Due in 30 days / Due in 90 days / On Track / No Schedule), a filter bar (Status / Asset Type / Capability / Search), and a sortable grid that surfaces the most-urgent items first. Export the filtered set to CSV with one click. Recurring inspection and maintenance cadence is covered now; registration / insurance / warranty / lifecycle expiration roll in next.
  • Log Book on every asset. New universal Log Book section on every asset's edit and view page — the audit-ready record of what's been done. Capture inspections, preventive maintenance, repairs, calibrations, cleaning, service, overhauls, and replacements with a structured form (type, date, performed by, result, description, findings, parts replaced, costs, next-due date, attached document). The form labels and date fields adapt to the entry type, and saving an Inspection entry correctly updates the asset's next-inspection date while maintenance entries update the next-maintenance-due date — Cleaning and Other are record-only.
  • Inspections-only filter, full filter bar, and per-row Print. The Log History table includes a Type / Result / Date-range filter bar so audit responses ("show me failed inspections in Q1") are a 30-second answer. Every entry has a Print icon that opens a self-contained inspection or maintenance record you can save as PDF — agency header, asset block, inspection details, free-text fields, costs, attached document, signature lines.
  • "Agency Assets" is now "Inventory". The left-menu sub-item under Assets is renamed because Compliance is now a sibling — the page title reads Asset Inventory, breadcrumbs and back-links read "Inventory".
  • Asset thumbnails on Inventory and Compliance. Every grid row now shows a 36px thumbnail to the left of the asset name — the uploaded asset image when present, or a per-category icon (vehicle, aircraft, watercraft, trailer, rescue equipment, communication, medical, tools, other) when not. Hover an image-bearing thumbnail for a 240px preview.
  • Asset assignment is now a right slide-out drawer. The assign action opens a 520px right-anchored drawer (full-width on mobile) instead of a centered modal. Three behavior improvements while we were in there:
    • Storage Location dropdown shows the full hierarchy path (e.g. 🏢 HQ / 🚪 Bay 1 / 🗄 Section A / 📦 Bin 3).
    • Vehicle assignment is renamed to Mobile and now expands to show every level under each mobile asset, so you can deploy to a specific bin inside a vehicle, not just the vehicle root.
    • A latent bug where Storage Location assignments to facility / area / bin levels weren't being persisted to the right field is fixed.
  • Current Location folded into Identity on AssetView. The standalone "Current Location" left-rail section on the asset view is gone — current location, assigned-since, and reason now sit as a bordered block at the bottom of the Identity section.
  • Usage logs flipped on for 31 more asset types by default — trailers, rope-rigging hardware (harnesses, carabiners, pulleys, descenders, ascenders, anchor hardware, edge protection, webbing), helmets, life-safety PPE (PFDs, dry suits, turnout gear, avalanche beacons/airbags), high-value optics, patient-contact medical equipment, body cameras, fire ops nozzles and foam systems. New agencies inherit the new defaults; existing agencies have the same updates applied automatically. Per-asset overrides still let admins opt any specific asset out.

Activities​

  • Activity Detail is now a right slide-out drawer. Click an activity in My Activities and it opens in a 720px right-anchored drawer (full-width on mobile). The previous modal/drawer toggle is gone — the drawer is the canonical detail view. Edit and Delete are now icon buttons in the top-right of the sticky header (matching the certificate detail pattern); Validate and Reject stay as full buttons in the Validation Status bar.
  • Add / Edit Activity form widened with a 2-column layout. Was a skinny single-column modal. Now ~900px wide with related fields paired side-by-side at typical screen widths: Start Time / End Time, Hours Logged / Miles Traveled, Location Name / Location Address. Title, Description, Notes, and Reason for Edit stay full-width.

Certifications​

  • Certificate detail is now a right slide-out drawer. Click a row on Team Certifications or My Certifications and it opens in a 600px right-anchored drawer. Edit and Delete are icon buttons in the top-right of the sticky header (visible to record owners and admins).

UI polish​

  • Lightweight page headers on Asset Inventory, Asset Compliance, My Certifications, My Activities, Team Certifications, and Record Template Management — a clean title + subtitle + actions row. The previous gradient banners with decorative circles are gone.
  • Tinted modal and drawer fields. Editable inputs now render white against the soft paper background so they pop, while disabled / read-only fields render grey so "locked" reads at a glance.
  • DataGrid focus outline on click-row finally works correctly on every grid in the app.

1.3.0-beta — April 25, 2026​

This release introduces an in-app feedback widget for beta-program agencies and a small login-stability fix for everyone.

What's new for everyone​

  • Submitting a feature suggestion now reliably notifies our team. Previously, enhancement-request submissions could land in the system without alerting RAM staff in some cases. They now follow the same notification path as bug reports — every submission emails the team and shows up in the Admin notification queue.
  • Tax-Exempt ID (EIN) is now unique per agency. When an agency administrator saves an EIN that's already in use by another active agency, RAM now blocks the save with a clear error message and suggests contacting support. Two distinct agencies can no longer accidentally end up sharing the same EIN. See the Tax Exemption Status section of the Agency Profile guide for the full rules.
  • Several smaller polish fixes: the chat panel and notification panel can no longer end up open at the same time; the Release Notes / New Feature Updates tabs now correctly clear the unread indicator after you click "Mark as Read".

What's new if you're in the beta program​

If your agency is on the beta plan, you'll see a new floating feedback button in the bottom-right corner of every page. Tap it to:

  • Report a bug — same form as before, but submissions are auto-tagged so we can prioritize beta feedback.
  • Suggest an improvement — sends an enhancement request directly to our roadmap.
  • Share feedback — quick free-form text plus an optional 1-5 star rating for casual thoughts that don't fit a bug or feature request.
  • Rate RAM — 0-10 NPS-style rating with an optional "why?" follow-up.

If the floating button gets in your way, you can hide it from User Settings → Beta Feedback → Hide feedback widget. Re-enable it any time from the same toggle.

1.2.0-beta — April 23, 2026​

This release focuses on account security and the foundations for ongoing release communication.

What's new for everyone​

  • Smarter login security. Your account is now automatically protected against brute-force login attempts:

    • As you approach 5 failed password attempts, the login screen shows how many attempts you have left before your account is temporarily locked.
    • After 5 failed attempts, the account is locked for 15 minutes. Waiting 15 minutes automatically unlocks it.

  • Notification center now sorts release notes and feature updates separately. Open the bell icon in the top-right and you'll find dedicated tabs for Release Notes and New Feature Updates so you can find the right type of message at a glance.