My Activities
Your personal record of service lives in the Service Log, a tab inside Activities. It combines check-ins to scheduled activities with time you log by hand, and it feeds your service, training, and deployment totals.
Opening Your Service Log
- Select Activities in the left sidebar
- Choose the Service Log tab (the other tabs are Calendar and Activity List)
- Make sure My log is selected. All members appears only for Agency Admins and members with View the audit log
You can also select Log activity on your dashboard.
The Bar at the Top
| Item | What it does |
|---|---|
| Search | Finds entries by title, location, or category |
| Filters | Narrow by Category and by Validation (Pending, Validated, Rejected) |
| Period toggle | MTD (this month), YTD (this year), or Lifetime (all time) |
| Totals | Activities, Hours, Miles, and Pending when you have entries awaiting validation |
| Log activity | Opens the form to record time |
In Progress
If you're checked in to an activity, or running a manual one, a green In progress panel appears at the top with the title, when you started, and how long it has run. Select Check out (for a scheduled activity) or End activity (for a manual one) when you finish. Hours and mileage are recorded automatically.
You can have only one active activity at a time. End the current one before starting another.
Ready to Check In
Below it, Ready to check in lists upcoming activities you're assigned or invited to, plus public ones you can join. Each row has one of:
| Button | Meaning |
|---|---|
| Check in | Starts your time. Available when the check-in window is open |
| Scan QR | The activity requires a QR code. Scan the one displayed at the location |
| Sign up | Joins a Team Event you aren't on yet |
You can also respond with Going, Maybe, or Not going when you open an activity from the calendar. See Activity Calendar.
Check-in opens a set number of hours before an activity starts (your agency chooses; 24 hours unless changed) and closes when the activity ends. If it hasn't opened, RAM tells you when it will.
Your Entries
Each entry shows Date and time, Activity, Location, Duration, how it was Recorded, Miles, and Status. The Status column appears when validation is on for your agency.
| Recorded as | Meaning |
|---|---|
| QR code check-in | You scanned a code |
| Added by hand | You logged it manually |
| Self-reported | You logged it against a scheduled activity |
| From a sign-in sheet | An organizer recorded it. Times and hours are corrected on that sheet |
Select a row to open its details. Hover a row for Edit entry and Delete entry buttons, or use the ⋮ menu. See Deleting an Entry before you use the delete button.
Logging an Activity
Select Log activity. There are two tabs.
Manual Entry
| Field | Notes |
|---|---|
| Activity Category | From your agency's list. Some categories (such as training) add extra fields: Training Type, Instructor Name, Training Objectives, Course Number |
| Title and Description | What you did |
| Start Time and End Time | The end time must be after the start |
| Hours Logged | Calculated from the times. You can type your own, between 0 and 24 |
| Miles Traveled | Can't be negative. Over 500 miles asks you to confirm |
| Location Name and Location Address | Address search suggests matches as you type |
| Notes | Anything else |
Select Add Activity to save.
From Scheduled Activity
Forgot to log something you were invited to? Choose the From Scheduled Activity tab. It lists recent scheduled activities you were invited to but haven't logged. If nothing is left to log, it says Nothing to Log.
- Select I attended this on the activity
- The form fills in with its scheduled details. Adjust your actual times and miles
- Select I confirm that I attended this activity and that the information entered is accurate
- Select Log my attendance
These entries are self-reported. Your agency chooses how many days back this list reaches (30 days unless changed).
Editing an Entry
Select Edit entry on the row, or open the entry and use the edit icon at the top.
| Rule | What it means |
|---|---|
| Edit window | You can edit your own entries for a limited time after creating them (72 hours unless your agency changes it) |
| Validated entries | Locked for you. Ask an administrator to change them |
| Sign-in sheet entries | Only notes and mileage are editable. Times are corrected on the sheet |
| Reason for Edit | Optional for your own entries. Edit history is kept automatically |
If editing is blocked, the form explains why.
Validation
Some agencies have an administrator review logged time before it counts as official.
| Status | Meaning |
|---|---|
| Pending validation | Waiting for review |
| Validated | Approved |
| Rejected | Not approved. Contact an administrator |
If your agency doesn't use validation, the Status column is hidden and entries count right away.
Entry Details
Select a row to open its details on the right. The tabs are:
| Tab | Shows |
|---|---|
| General | Check-in and check-out times, mileage, how it was recorded |
| My Notes | Your role or position, personal notes, key takeaways, and skills practiced (your own entries only) |
| Training | Training details (training entries only) |
| Timeline | Who changed what and when, including edit reasons |
Entries that have been edited show how many times, and badges such as Hours Adjusted or Admin Override when they apply.
Deleting an Entry
You can delete your own service-log entry while it can still be edited: before it's validated and within your agency's edit window. After that, ask an administrator. Agency Admins can delete any entry. When an entry is deleted, its hours come off your totals, and there's no undo and no holding place. Entries recorded from a sign-in sheet can't be deleted here at all; the attendance is removed on the sheet.
Common Questions
Why can't I edit my entry?
The edit window may have passed, the entry may be validated, or it came from a sign-in sheet.
Why does my entry say Pending?
Your agency reviews time before it's official. An administrator will validate it.
How do I track time for an activity?
- Sign up or accept your invitation
- Select Check in when it starts
- Select Check out when you finish
I missed the check-in window
Ask an administrator. They can check you in from the sign-in sheet or add the entry for you.